Abstract:
The construction industry is constantly changing and need a lot of coordination and
communication in order to properly execute its projects. One important aspect of that
process is the instruction given by the management to the engineers. International
Federation of Consulting Engineers (FIDIC) has provided the roles and responsibilities
of the engineer but said roles have to be carried out manually and have high chances of
human error occurring during the process. The main motive of this thesis is to develop
an Automated Letter Management System (ALMS) which will help the engineer to
send the instruction and automates the process for them. The ALMS takes Schedule
Data from Primavera Projects and follows the Template Letters to give Engineer a quick
way for sending the letters to the Contractor under FIDIC clauses. The development of
ALMS addresses many challenges which the construction industry is facing and if
implemented correctly can be a potential game changer for the industry. Moreover, the
automation of the instruction generation will reduce the risk of human errors and ensure
that all instructions are accurate and consistent as well. The system will also improve
collaboration among project stakeholders and resolve the minor misunderstandings and
issues. The expected outcomes of the study include a prototype of ALMS which
demonstrates the feasibility and benefits of automating contract management processes
in construction project
