AUTOMATED LETTER MANAGEMENT SYSTEM TO ASSIST THE ENGINEER IN SENDING INSTRUCTIONS

Abstract

The construction industry is constantly changing and need a lot of coordination and communication in order to properly execute its projects. One important aspect of that process is the instruction given by the management to the engineers. International Federation of Consulting Engineers (FIDIC) has provided the roles and responsibilities of the engineer but said roles have to be carried out manually and have high chances of human error occurring during the process. The main motive of this thesis is to develop an Automated Letter Management System (ALMS) which will help the engineer to send the instruction and automates the process for them. The ALMS takes Schedule Data from Primavera Projects and follows the Template Letters to give Engineer a quick way for sending the letters to the Contractor under FIDIC clauses. The development of ALMS addresses many challenges which the construction industry is facing and if implemented correctly can be a potential game changer for the industry. Moreover, the automation of the instruction generation will reduce the risk of human errors and ensure that all instructions are accurate and consistent as well. The system will also improve collaboration among project stakeholders and resolve the minor misunderstandings and issues. The expected outcomes of the study include a prototype of ALMS which demonstrates the feasibility and benefits of automating contract management processes in construction project